THE CONNECTICUT BOARD OF APPROVED BASEBALL UMPIRES, INC.
Constitution and By-Laws
The name of this organization shall be "The Connecticut Board of Approved Baseball Umpires, Inc., Chapter 1" hereinafter referred to as the "Board".
The object of this Board shall be to:
1. Help develop qualified baseball umpires with a thorough understanding of the official rules of the game and their application,
2. Enforce the rules of baseball, and
3. Approve the Constitution and By-Laws of any Board that affiliates with the Connecticut Board of Approved Baseball Umpires, Inc., and to assign affiliates with a Chapter number.
1. The Officers of this Board shall be the President, Vice President, Secretary/Treasurer, Spring and/or Summer Commissioner(s) as elected at the Annual Meeting.
2. There shall be an Executive Board composed of the Officers, the Past President and two (2) or three (3) members of the Board, in good standing, as elected at the Annual Meeting, as needed to ensure an odd number of Executive Board members.
3. Vacancy in any office of the Executive Board shall be filled by an appointment by the Executive Board for the duration of the unexpired term.
1. The Assignment Committee shall consist of no less than seven (7) members. The Commissioner(s) shall be members of this committee.
2. The Auditing Committee shall consist of no less than three (3) members.
3. The Fees Committee shall consist of no less than three (3) members.
4. The Grievance Committee shall consist of no less than three (3) members, none of whom may be members of the Executive Board.
5. The Honorary Membership Committee shall consist of no less then three (3) members.
6. The Nominating Committee shall consist of no less than three (3) members.
7. The Sick and Relief Committee shall consist of no less than three (3) members.
8. The Social Committee shall consist of no less than three (3) members.
9. The State Board Committee shall consist of four (4) members. The Vice President shall chair this committee; the other three members shall be elected for three-year terms. The terms shall be staggered, initially elected for one year, two years, and three years. When the term expires, each office will be re-elected for three years.
10. The Umpire Development Committee shall consist of four (4) members, who shall be the Vice President, and the Chairmen of the Evaluation, Interpretation and Training Committees.
a. The Evaluation Committee shall consist of no less than three (3) members.
b. The Interpretation Committee shall consist of no less than three (3) members.
c. The Training Committee shall consist of no less than three (3) members.
1. Any person qualified to officiate in the game of baseball may become a member of the Board provided the following requirements are met:
a. By filing a written application accompanied by the initiation fee,
b. By giving satisfactory proof to the Training and Evaluation Committee
of their qualifications, and
c. By a vote of acceptance of the voting members present at the Annual Meeting.
2. Honorary members may, upon recommendation of the Honorary Membership Committee, be elected by a vote of the voting members present at the Annual Meeting.
Article I: Meetings
Section 1: Meetings shall be held on, and designated as follows:
a. The first Monday in March – Regular Business Meeting.
b. The third Monday in March – Annual Federation Rules Interpretation Clinic.
c. The second Monday in April – Regular Business Meeting.
d. The second Monday in May – Regular Business Meeting.
e. The first Monday in June – Summer Rules Clinic.
f. The third Monday in August – Annual Meeting.
Section 1a: A meeting cancelled for any reason shall be rescheduled to the following Monday or Tuesday, as appropriate, subject to availability of an appropriate meeting location. Any meeting may only be cancelled by action of the Executive Board.
Section 2: Thirty percent (30%) of the voting members in good standing shall constitute a quorum at all meetings.
Section 3: Special Meetings may be called by the President, at his discretion; at the request of the Executive Board; or at the request the majority of voting members in good standing in a petition presented to the Secretary/Treasurer. Each member shall be notified at least seventy-two (72) hours prior to any Special Meeting of its time, location and specific purpose. No business shall be transacted other than that for which the meeting was called, except for the report of a sick or disabled member.
Section 4: Robert’s Rules of Order shall govern the procedures of all meetings, except when in direct conflict with the By-Laws of the Board.
Section 5: Voting by proxy or by mail shall not be permitted.
Article II: Officer’s Duties
Section 1: The President shall:
a. Preside at all meetings of the Board,
b. Call Special Meetings of the Board when the need arises,
c. Appoint all standing committees as specified in the Constitution and
By-Laws, and all other committees as voted on by the membership of
d. Sign all checks in the absence or incapacity of the Secretary/Treasurer,
e. Be an ex-officio member of all committees except the Nominating
f. For all such services shall be exempt from dues during his term in
office, and receive one hundred dollars ($100.00) per annum.
Section 2: The Vice President shall:
a. Assume the responsibilities of the President in case of his absence
b. Be a representative to the State Board,
c. Be exempt from dues during his term in office,
d. Ensure that the Secretary/Treasurer’s bond is in effect, and
e. Co-sign checks in any amount over two hundred dollars ($200.00).
Section 3: The Secretary/Treasurer shall:
a. Chair the Sick and Relief Committee,
b. Make and keep a record of all meetings of the Board,
c. Notify members of Special Meetings,
d. Maintain a complete and accurate roster of the membership,
e. Make and receive correspondence on behalf of the Board,
f. Levy fines for failure to fulfill meeting attendance requirements,
g. Annually order rulebooks, and maintain insurance records,
h. Be custodian of all funds belonging to the Board,
i. Be prepared to present a written statement of the Board’s receipts and
expenditures at each meeting,
h. Report all deviations over ten percent (10%) of any budged line item,
k. Sign all checks,
l. Collect all debts owed to the Board,
m. Be properly bonded for a minimum of forty thousand dollars
($40,000.00) from January 1st through December 31st,
n. Maintain all accounting records for a period of not less than seven (7)
o. Submit to the Executive Board prior to the Annual Meeting a
preliminary budget for the next fiscal year (October 1 – September 30), and
p. For services, be exempt from dues during his term in office and receive
seven hundred fifty dollars ($750.00) per annum.
Section 4: The Spring and/or Summer Commissioner shall:
a. Assign all games to umpire during the season,
b. Request the assistance of the Assignment Committee in making initial
spring and summer assignments,
1. The spring assignment meeting shall precede the Board’s
second meeting in March, and,
2. The summer assignment meeting shall precede the Board’s
c. Keep complete records of all games umpired and umpires assigned.
d. Keep complete records of all games turned back or refused, and turn
said records over to the Secretary/Treasurer for collection of fines as
directed under the By-Laws,
e. As Spring Commissioner, who assigns games from April 1st through
and including June 5th, be exempt from dues during his term in office
and shall receive six and one-half percent (6.5%) of the game fees paid
to the members for all games assigned during his assignment period
excluding games worked by the Spring Commissioner.
f. As the Summer Commissioner, who assigns games from June 6th
through and including September 1st, be exempt from dues during his
term in office and shall receive seven and one-half percent (7.5%) of
the games fees paid to the members for all games assigned during his
assignment period excluding games worked by the Summer Commissioner.
g. Not umpire any regular season or playoff game unless deemed necessary and approved by the sitting President.
Article III: Elections
Section 1: The Officers, two (2) or three (3) Executive Board members, and three (3) State Board members shall be elected by ballot at the Annual Meeting.
a. Candidates for office shall include:
1. The slate presented by the Nominating Committee, and
2. Nominees from the floor.
b. Upon conclusion of the election, the officers shall take their chairs on
the succeeding October 1st for a term ending the following September 30th.
c. A simple majority elects a candidate. Probationary members elevated to
regular status at an Annual Meeting are ineligible to vote at that Annual
Article IV: Committee’s Duties
Section 1: The Executive Board shall have control of the affairs of the Board except when members are present at a meeting. The physical presence of a majority of the members of the Executive Board shall constitute a quorum at all meetings of the Executive Board. A majority vote of those present at the Executive Board meeting shall be required for Executive Board action. The Secretary/Treasurer shall submit a report of the action of the Executive Committee at the next meeting of the Board.
Section 2: The Auditing Committee shall audit all books annually before the next year’s first regular meeting in March and give their report at that meeting. They shall re-audit at the request of the President or the Executive Committee. All audits shall take place at a site designated by the Auditing Committee.
Section 3: The Sick and Relief Committee shall visit and comfort sick and needy members and make recommendations to the Board in regard to financial aid. In the case of death in the immediate family, the sum of twenty-five dollars ($25.00) may be expended. The immediate family shall consist of husband, wife, son, daughter, mother or father.
Section 4: The Social Committee shall plan the annual banquet and all other social events of the Board, subject to approval of the Board.
Section 5: The Assignment Committee shall:
a. Assign personnel to the respective games as are, in its sole discretion,
qualified, giving weight and consideration to the annual ranking.
Furnished by the Evaluation Committee; provided, however, that any member who fails to achieve a passing score of 70 after being given an opportunity to take over the examination a second time, shall not be assigned any games.
b. Members shall notify the Commissioner(s) of any closed dates prior to
March 1st of the then current year for the spring season, and May 1st for
the summer season. Any date, which is not closed by notification of a
member to the Commissioner(s) as provided herein above, and for
which a game has not been assigned to the member for such date, shall
be deemed an open date. To close an open date a member shall notify
the Commissioner(s) at least fourteen (14) days prior to that date.
c. Availability sheets shall be completed and turned in by March 1st for
the spring season, and by May 1st for the summer season.
d. No Probationary Member may umpire a regularly scheduled High
School varsity game.
Section 6: The Honorary Membership Committee shall:
a. Recommend no more than three (3) persons for Honorary membership
b. Honorary members shall have no vote at meetings.
c. Recommend members, with at least twenty-five (25) years of service
to the Board, to be honored.
Section 7: The Nominating Committee shall:
a. Present a slate of candidates for office at the July meeting, consisting of:
1. The Officers,
2. Two (2) or three (3) Executive Board members, in accordance
with paragraph two of the Officers portion of the Constitution, and
3. Three (3) State Board members.
Section 8: The Fees Committee shall recommend to the membership any change in the current fee schedule.
Section 9: The Grievance Committee shall decide all grievances it receives in writing, and report its recommendations to the Board.
Section 10: The Umpire Development Committee shall:
a. Coordinate the efforts of the Evaluation, Interpretation and Training
Committees to maintain a continuing curriculum of training for new
and regular members for the betterment of the Board.
b. The Evaluation Committee shall:
1. Administer the Umpire Evaluation Program as prescribed by the Executive Board,
2. Administer an annual written examination,
3. Perform on-field evaluation of members,
4. Prepare written evaluations of members’ on field performance,
5. Provide timely feedback of each umpires evaluation,
6. Provide performance counseling when indicated, or recommend
remedial training if indicated, and
7. For their services, be compensated for reasonable expenses incurred.
c. The Interpretation Committee shall:
1. Rule on all matters of rules interpretation and mechanics used
by the Board,
2. Present an annual rules/mechanics clinic in March,
3. Develop a continuing curriculum for the membership,
4. Solicit input from the Evaluation Committee for areas of
concern or misinterpretation,
5. Maintain a manual of mechanics used by the Board,
6. Work with the Training Committee in obtaining and using
training materials, and
7. For their services, be compensated for reasonable expenses incurred.
8. The Chairman of the Interpretation Committee shall be the
official Board Interpreter.
d. The Training Committee shall:
1. Provide training for Probationary members,
a. classroom, and
2. Recruit new members,
3. Examine new applicants,
4. Hold meetings simultaneously, but separate from, regular Board
5. Evaluate Probationary Members for Regular Member status, and
a. recommend promotion, or
b. recommend remedial training,
6. Obtain, use and maintain training materials, and
7. For their services, be compensated for reasonable expenses incurred.
Section 11: A vote of the majority of members of any of the committees listed in Sections 2-10 inclusive of this Article, or any other committee established by vote of the membership of the Board, shall be required for action by the respective committees.
Article V: Amendment to the Constitution or By-Laws
Section 1: Amendment to the Constitution or By-Laws may be made at a regular meeting by a two-thirds (2/3) vote of the voting members present, and provided the proposed amendment has been submitted in writing and notice given to all members of the proposed amendment. No vote may be taken until the proposed amendment has been read at two (2) regular meetings of the Board.
Article VI: Dues and Fees
Section 1: At the Annual Meeting, the Executive Board shall present to the membership a budget for the succeeding year, and its recommendation of dues to be paid by each member based on said budget. Each member shall pay the established dues to the Board no later than January 1st. Each member shall also pay the following fee:
a. eight percent (8%) of the game fees for all games assigned by the
b. In the event that dues and fees are not paid in full by January 1st, the
member is automatically suspended until such time that dues and fees
Section 2: Any member resigning from the Board prior to January 1st shall be refunded his dues upon proper notification to the Secretary/Treasurer.
Section 3: The Board shall be responsible for the payment of insurance, and for the operation of the Secretary/Treasurer’s and Commissioner(s)’ offices.
Article VII: Fines and Penalties
Section 1: Regular and/or Probationary members failing to attend meetings shall be fined:
a. Fifty dollars ($50.00) and no CIAC Tournament games at any level for failure to attend an Annual Rules Clinic, and
b Lose their membership for a minimum of one year for failing to attend three of the five meetings. The banquet shall not count as a meeting date. Members should be allowed one excused absence provided they communicate with the Secretary before the meeting date.
Section 2: Where an assignment that has been offered by the Commissioner(s) is not accepted on an open date, non-acceptance or return of said assignment shall be a violation of this Section and the offending member is subject to a five dollar ($5.00) fine for each refused open date. However, if refusal is based upon acceptance of an umpiring assignment from a source other than the Commissioner(s); or for an otherwise properly closed date, an umpiring assignment is accepted from a source other than the Commissioner(s), or a closed college game, the offending member shall be subject to a fine equal to the fee received from the other assigning source. The foregoing notwithstanding, any member who turns back to the Commissioner(s) a previously accepted assignment within twenty-four (24) hours of the scheduled starting time of the assigned game shall be fined ten dollars ($10.00).
Section 3: Any member failing to fulfill an assignment for a scheduled game shall be fined the fee of the game. This fee is to be paid to the Secretary/Treasurer. One-half the fee shall be returned to the school or league, provided they have paid the official who worked the game a fee plus one-half. If the official who worked the game was not paid the game fee plus one-half, the Secretary/Treasurer shall do so. The remaining one-half game fee shall be deemed income for the Board.
Section 4: Any member failing to submit to the Spring Commissioner a spring availability form prior to March 1st or failing to submit to the Summer Commissioner a summer availability form prior to May 1st shall be fined ten dollars ($10.00) per late or non-submission.
Section 5: Any member failing to submit a written ejection report to the Spring or Summer Commissioner, as appropriate, within twenty-four (24) hours after having ejected a player or team representative shall be fined ten dollars ($10.00).
Section 6: Recourse for all fines shall be a written appeal to the Grievance Committee.
Article VIII: Suspension or Expulsion
Section 1: Members may be suspended for a designated period of time, or expelled for:
a. Nonpayment of dues, fees, assessments and/or fines,
b. Knowingly underbidding another member,
c. Working games for fees less than the Board’s accepted rate,
d. Working with suspended or expelled members,
e. Conduct unbecoming an umpire,
f. Being guilty of violating the Constitution or By-Laws, or
g. Non-conformance to the approved uniform.
Section 2: Any violation of Section 1 shall be referred to the Executive Board, who must investigate and report to the board. In the instance of an alleged violation referred to in Article VIII, Section 1 by a member of the Executive Board, that Executive Board member shall not participate in the investigation or report by the Executive Board.
Section 3: A two-thirds (2/3) vote of the members present at a meeting of the Board is necessary to suspend or expel a member, except in the case of Section 1a of this Article which is covered in Article VI, Section 1b of the By-Laws. Said member must be notified by the Secretary/Treasurer in writing of his suspension or expulsion, as the case may be.
Article IX: Reinstatement
Section 1: Any suspended member may apply for reinstatement by writing the Executive Board, who shall make a recommendation to the Board. A two-thirds (2/3) vote of the members present at a meeting of the Board shall be necessary for reinstatement.
Article X: Applicants for Membership
Section 1: Applicants must file an application accompanied by an initiation fee, the amount of which shall be established by the membership at the previous year’s Annual Meeting, and in lieu thereof, in an amount equal to the last initiation fee set.
Section 2: If the applicant passes the written test, the initiation fee covers dues for the ensuing year. If the applicant fails the written test, fifty percent (50%) of the initiation fee shall be refunded to the applicant. Only applicants who pass the written test are allowed to officiate games as Probationary Members. Applicants who pass both the written and field test are placed on probation for a minimum of two (2) years.
Article XI: Probationary Membership
Section 1: Probationary members shall attend meetings and have a voice, but no vote.
Section 2: Probationary members shall be governed by the Constitution and By-Laws of this Board.
Article XII: Leaves of Absence
Section 1: A leave of absence may be granted for a maximum of five (5) years, to any member in good standing, upon a written request to the Secretary/Treasurer, and upon a majority vote of approval at any Board meeting.
Section 2: Reinstatement of such members is effected by; a letter of application, payment of the current year’s dues and any arrearage dues payable, and a majority vote of approval at any Board meeting. This must be done within the period of the leave.
Article XIII: Effective Date
Section 1: This amended version of the Constitution and By-Laws will be effective October 1, 1996 by a two-thirds (2/3) vote of the members present.